2000 Purchasing Software application is designed to facilitate
and simplify the purchase order procedure. Purchasing can update
orders and receipts of inventory, updating the quantities on order
and on hand in the inventory control program. Invoice information is
automatically transferred to accounts payable.
allows warehouse personnel to check goods received against goods
ordered, using the vendors’ invoice to confirm prices, discounts
and terms. Invoice quantities can be compared to receipts and help
prevent shortages and improper billings that may cost you business
order report can assist buyers by providing a list of individual
items that should be ordered due to customer back orders or due to
minimum stock requirements. The receipt of inventory items
automatically produces a back order release report showing what
orders can now be filled. With purchase orders, your personnel will
be able to make better purchasing decisions and insure a balanced
Orders Selected direct-ship customer orders will
automatically create suggested purchase orders for quick
processing of direct-ship orders. Customer order information
will be retrieved directly from the customer orders module.
Items ordered and received are posted directly to the inventory
control module. The status of open purchase orders and receipts
can be displayed for each item.
Order/Purchase Order Link Purchase orders can be
assigned to specific customer, and line items can be assigned to
a specific customer order for tracking special orders.
Warehouse Purchase orders and receipts can be entered
for multiple warehouse locations.
Invoice Posting Invoices entered in purchase orders will
automatically be posted to the accounts payable module.
Invoice Verification Automatic invoice verification
compares receipt quantities with invoiced quantities to ensure
Receipts Processing Purchase orders may be left open
until all items are received. Specific line items may be
canceled at any time.
Additions New vendors can be added to the accounts
payable master file during purchase order entry.
- Vendor Search
Vendor window search by name or number eliminates the need to
refer to printed lists for vendor numbers.
Items Non-stock items can be entered in purchase orders
for items not kept in inventory.
Purchase Order History Detailed purchase order and
receipt information by vendor and item is saved for review and
- General Ledger
Posting General ledger posting is done automatically
from purchase orders.
- Purchase Order
Inquiry Purchase order inquiry allows users to view
purchase orders and receipts by vendor, item and purchase order
Purchase Orders Suggested purchase orders can be created
for review based on economic order quantity calculations or
minimum stock requirements.
- Gordon Graham
Calculations SYSTEM 2000’s Suggested Purchase
Order System uses Gordon Graham formulas to calculate EOQ, order
point, safety stock and suggested order quantity.
Usage/Lead Time Flag Using user-defined percentages for
unusual usage and lead time, the system will automatically flag
the user if an unusual condition exists. Users can review and
adjust average usage and lead time.
User-defined comments for buyer, receiver and vendor can be
added to each purchase order.
- Unit of
Measure Conversion The system will automatically convert
purchasing unit of measure quantities to selling unit of measure
quantities, based on user-defined conversion factors.
- Blanket Orders
You can place, release and track blanket and contract orders.
Deliveries can be scheduled and released against the blanket or
- Serial Number
Processing Serial number processing allows users to
enter serial numbers during the receipt of items that require
serial number tracking.
Performance Statistics Inquiries and reports may be
displayed to help in reviewing vendor performance. All receipts
are tracked individually and the information is summarized by
- Purchase Order
Returns Purchase order returns facilitates the return of
damaged or overstocked items to the vendor they were purchased
- Line Points
The addition of line points to purchase orders assists your
purchasing department in buying inventory at the most economical
outgoing price. Factors such as item usage, item discounts,
order discounts, carrying cost and inventory replenishment cost
are all considered in making suggestions for purchasing.